Absences is an element of the Human Resources module that has been designed to help you manage your employees’ absence data. It provides you with a suite of tools that allows you to record authorised and unauthorised absences (i.e. any absence not counted as Holiday), to specify categories of absence (see Configure Holidays, Lateness, and Absences), and to track the types of absences that have been recorded against your employees. Once entered into your system, employee absence data is maintained within the individual’s employee record for future reference, and automatically displayed within the module’s Holiday Calendar and daily/weekly Absence Registers to give you full visibility of your day-to-day staff coverage. In addition, this data is automatically fed into a set of graphs and reports that help you to analyse company-wide and employee-specific absences, enabling you to quickly identify trends on both an individual and organisational scale.
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The global Absences tab includes four subpages. These are:
List – lists all employees and summarises the number of days that each individual has been absent for during the selected time period. Absences are recorded in data table format and provided both by category and as an overall total for the period.
By Type – provides a graph that summarises company-level absence data by absence category. You can specify the period included in the analysis, and select whether to show total absence days or number of separate absence periods.
By Month – provides a graph that summarises company-level absence data by month. You can specify the period covered in the analysis, and select whether to show total absence days or number of separate absence periods.
Bradford Factor – lists all employees and presents their Bradford Factor statistic. Note that this statistic is calculated automatically using an inbuilt formula, and the module’s Absence Type setting allows you to specify which absence categories should/should not be included within the statistic (see Configure Holidays, Lateness, and Absences).
By default, all users can view their own absence record via the My Details module, but cannot enter data or make any edits. Only users with ‘Edit’ or ‘Admin’ system permissions for Human Resources: Absence and Lateness can enter or modify absence records.
