In some cases, you may find that you have a need to identify how a Private Risk/Opportunity’s Access Rights have changed over time: for example so that you can identify any individuals who may have had Access previously but now don’t, or so you can confirm when a particular Access change was made. To support this, Activ automatically maintains a log of all changes that are made to a particular Issue’s Access Rights area, and records:
- the name of the user who made the change (for Risks/Opportunities, this will always by the Issue’s Creator);
- the date on which the change was made;
- the name of the user who’s Access was modified; and
- the user’s previous Access level, and the level of Access it was changed to.
These details can be viewed at any time by the Issue’s Creator.
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To view the changes to a Risk/Opportunity’s Access Rights, open the Issue on its Access Rights tab and click on the Change Log button displayed in the blue bar directly beneath the Issue’s tabs.
You will be presented with a chronological log of all changes that have been made to the Issue’s Access Rights, with the most recent changes listed first. Each change is listed on its own line within the register, and provides a record of who made the change, and when the change was made.
By default, all changes that have been made to the Issue’s Access Rights will be included within the register. However, you also have the option to filter the Change Log by the name of the User who’s Access was updated, and/or when the changes were made. To do so, use the filters at the top of the screen to specify your search criteria, and then click Go.
In addition, Activ provides you with the option to export the Change Log’s data as a PDF or CSV file using the PDF and Export buttons at the bottom of the screen.
