The Legal Compliance Manager module is the tool for identifying and evaluating your organisation’s legal compliance needs for ISO 14001, ISO 45001, ISO 50001 and ISO 27001. A plain-English questionnaire filters legislation to generate an accurate and up to date list of only the requirements that are applicable to your organisation. A straightforward workflow form guides you through a best-practice process for evaluating your organisation’s compliance against the requirements and recording supporting evidence. You can assign compliance tasks to others and raise Improvement Logs and ad-hoc Tasks directly within the form, to help you manage compliance. Automated reminders are sent via Notification e-mails. At the click of a button, an individual compliance audit can be converted to a PDF file, enabling the full audit to be printed and saved outside of Activ.
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The Legal Compliance Manager module has four tabs as standard: Dashboard, Audits, Updates and Legislation Outlook. Depending on your package, there may also be tabs for Linked Tasks and Linked Improvement Logs.
Dashboard – this page provides a high-level summary of legal compliance audit activity and signposts to unread legislation updates notices and briefings. There are also shortcut buttons to the most common actions.
Audits – this displays a list of all legal compliance audits currently in your system. Use the fields at the top of the page to filter the audits displayed. For each audit, key details on its evaluation status are provided, enabling you to monitor activity. Click on an individual audit to access it, or set up a new audit here using the Add button.
Updates – our legal team continuously monitors legislative changes, updates Activ as new legislation comes into effect, and automatically notifies you of changes. The Updates tab houses all update notices. When a new notice is available the tab is marked with a yellow star and you are alerted immediately by e-mail. You can elect to be notified only of relevant changes, or of all changes. Set your alert preferences in My Details – Notifications.
Legislation Outlook – each month our legal team produces a forward-looking briefing document to help you plan ahead for maintenance of legal compliance for ISO 14001, ISO 45001, ISO 50001 and ISO 27001. The briefing gives advance warning about upcoming legislation that will affect compliance with the Standards, plus news, newly-published guidance and government consultations that you might find useful, as well as any other significant legislation beyond the scope of the standards listed that will potentially impact your organisation. The library of monthly briefings is housed on the Legislation Outlook tab. When a new briefing is published you are immediately alerted by e-mail. Set your alert preferences in My Details – Notifications.
Linked Tasks – for quick reference this tab lists all Tasks that have been created against individual requirements in audits.
Linked Improvement Logs – for quick reference this tab lists all Improvement Logs that have been raised or linked with individual requirements in audits.
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Clicking on an individual legal compliance audit on the main Audits tab opens the individual audit. The complete record of an individual legal compliance audit is housed on up to six tabs.
Properties – displays the scope of the audit and administrative details such as its title, the selected areas of legislation and administrative details. After the questionnaire has been completed for the audit (which produces the Legal Register and applicable Individual Requirements), an audit’s Properties tab also displays an At a Glance summary of the audit progress and results.
Questionnaire – this becomes available after the audit questionnaire is completed to give access to view and edit questionnaire responses.
Legal Register – this becomes available after the audit questionnaire is completed to display the list of applicable legislation, with hyperlinks through to each source.
Individual Requirements – this becomes available after the audit questionnaire is completed to display the list of specific applicable individual legal requirements. The list can be filtered using the available fields at the top of the tab. Action buttons allow you to batch Assign and batch Evaluate requirements, plus create a PDF of the requirements (PDF Displayed Requirements).
Linked Tasks – lists all Tasks that have been created against individual requirements in this legal compliance audit.
Linked Improvement Logs – lists all the Improvement Logs that have been linked with requirements in this legal compliance audit.
