Activ provides you with the option to create ‘Hidden’ Processes, allowing you reduce clutter within the Register by hiding sub-Process or unneeded Processes from the main Process list. Hidden Processes are available in four formats (see Process Types):
- Overview Type
- Basic Type
- Advanced Type
- PDF Type
In all cases, Hidden Processes are presented and managed in exactly the same manner as their normal (public) counterparts, but are not displayed within the main Register unless they are specifically searched for using the tab’s filters. This facility is most often used where a large Process area (e.g. Human Resource Management) includes several sub-Processes: in such a situation, only the top-level Process is shown (not hidden) within the Register. Users access the top-level Process from the Processes Register and are subsequently guided to the appropriate sub-Processes via inbuilt links to the Hidden (but accessible) sub-Processes. Alternatively, the Hidden Processes type may also be applied where a Process is no longer being used, but needs to be kept for future reference. Use of the Hidden type in these cases allows you to remove the Process from the main Register without deleting it from your system.
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To view a Hidden Process, open the Processes module on its Register tab. This will open a list of all ‘visible’ (i.e. not marked with the Hidden or Private flags) Processes that are recorded within your system.
Change the Hidden?* filter at the top of the screen to ‘Yes’, and then click Go.
This will open a list of all Processes that are currently Hidden. Click on the appropriate Process’ Code or Name to view its content.
The Process will open on its Details tab, from which you can view its key Details and the Process itself.
